When starting a business, it is very important to define
the email communication system that will be used in the company, both to keep
employees in touch and to have good communication with customers, related
parties and suppliers.
Some companies decide to create their own internal
communication systems with the aim of using a tool that is just adapted to
their needs. However, for cost reasons, it’s recovery in case loss of files and
data, and above all practicality, it is recommended that SMEs use an existing
business communication system.
Today the commercial email systems most used by companies
are Gmail (owned by Google Inc.) and Outlook (owned by Microsoft Inc.). The
latter being an answer that has revolutionized the market, because of the
incorporation of interesting functionalities.
However, Outlook has wanted to leave behind the outdated
and obsolete image that many users had engraved in their minds and offer its
audience a version that combines some features of Hotmail, but adding
functionalities and interface design that present it as a simple and updated.
With all these changes, we want to share with you both the
advantages and disadvantages that its use gives to your SME, so that when
deciding on one, you select the one that most accurately fits the requirements
of your company
Advantage
-Gives greater clarity when managing messages.
-You have Skype in your mailbox, a very easy to use instant
messaging and communication system for video conferencing.
-It offers virtually unlimited document and file storage
space.
-Allows you to customize the color and appearance of the
user interface.
-It are often used from any sort of device.
-Integrate an office automation editor to create and edit
documents in multiple formats.
-Integrates a meeting calendar and agenda tool.
Disadvantages
-It lacks the possibility of incorporating new
functionalities or plugins.
-It is slower than other communication systems.
-The configuration of your domain @ mycompany.com.do
requires technical knowledge and implies the completion of several steps that
must be followed meticulously to be successful.
-Password recovery processes are complex.
Recovery
Process
The main huge problem will arise when our files will be
deleted or will be corrupted. That is the time when we will looking for change
of email client software. But if you are choosing any email client software
just check its email recovery software.
Email recovery software is
very helpful and important as it helps you in recovery of your emails which was
deleted or which became corrupted due to some error or reason.
Email recovery software is available for Outlook Express,
MS Outlook, MS Exchange, etc.
It will recover your all emails from all from these email
clients server. So, this points should be kept in mind while choosing the email
server and the email recovery software.
We hope that with this information provided, you have been
able to decide how to choose the correct and best software.
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