EXCHANGE RECOVERY USEFULNESS

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Microsoft Exchange Server is Microsoft's email, calendar, contacts, scheduling, and collaboration platform. It is implemented on the Windows Server operating system (OS) for commercial use. Exchange Server is designed to allow users to access the messaging platform from mobile devices, desktop computers, and web-based systems. This article explains what you can do with it and what the different versions of Microsoft Exchange Server mean. How Does Exchange Server Work? Exchange Server is an enterprise-grade collaboration product primarily focused on sending, receiving, and storing email messages. In addition to message management, Exchange Server offers several other collaboration features, such as calendars and tight integration with other Microsoft Office applications. High availability is one of its main feature. These provide continuous service in various failure scenarios, including design paths that can guarantee service during single server or data center outages. These

IMPORTANCE OF EMAIL CONVERSION

When we use .PST Files or .OST Files

Generally, we will not have to worry about when we use an OST or PST data file, as it is unlikely that we will see or want to access them directly, unless we search for them. These types of files are really important when we want to transfer files from one computer to another.

In the case that we use a POP3 email account, we must copy the PST files to the new computer and then import them into Outlook, otherwise we want to lose all their content. We use IMAP or MAPI account and they are downloaded automatically. We should focus on the size of the account, so that we can keep all the mails and data never gets lost or deleted but happens we can use data recovery software to do that and that is a safe option. Therefore we should convert them to PST files and delete them from the server. Later we will be able to see the emails if we import the PST file into Outlook, as they will no longer be found on the email server.

 

Email conversion

Outlook offline data files (.OST)

Most other account types, such as IMAP accounts, Microsoft 365 accounts, Exchange accounts, and Outlook.com accounts use an offline Outlook data file (.OST) to store a synchronized copy of the mailbox information on the local computer. When the connection to the mail server is interrupted, for example when you are on a plane without Wi-Fi or if your Internet connection is disconnected, you can still access all emails, calendar data, contacts and tasks that were previously downloaded. You can do everything read and compose messages, add contacts, etc. However, email messages will not be sent and new messages will not be downloaded until the Internet connection is restored.

When the connection is reestablished, the changes will be automatically synchronized and the folders and items on the server and on the computer will be identical again.

Disadvantages of .OST Files

·       The OST file may be damaged or corrupted.

·       Synchronization problem between Outlook and Exchange server.

·       An unexpected shutdown of the Outlook client.

·       Sudden shutdown of the PC.

·       An update to the version of Outlook.

·       When the OST file exceeds the maximum allowed size of 50 GB.

·       It’s prone to virus attack.

·       Server crash very easily.

·       Network Outrage.

·       Failed Outlook Update.

Outlook data file (.PST)

Outlook Data Files (.pst), which are saved on your PC, contain Outlook messages and other items. POP Accounts: This is a common type of account that you can create by adding an email account from an Internet Access Provider (ISP), such as Xfinity or A&T or Cox, downloading all email messages from the mail server, and save them on your computer.

You can also use an Outlook data file (.pst) to back up or export items from any type of email account. For more information on how to back up your email messages, calendar, contacts, and task data, see Export or back up email, contacts, and calendar to a file .PST from Outlook. You can also import email messages, calendar, contacts, and task tasks from another Outlook data file (.pst). For more information on importing items, see Import email, contacts, and calendar from a file .PST from Outlook.

Because these files are stored on your PC, they are not subject to mailbox size limits imposed by mail servers. By moving items to an Outlook Data File (.pst) stored on your computer, you can free up storage space in your mailbox on the mail server.

Advantages of .PST Files

·       Storage: When email data is archived on dynamic servers, performance can be significantly reduced as the servers fill up. The only options left are to delete emails (not a good idea since important data can be lost permanently), or store it elsewhere. Email archiving responds to this second option and moves data to a secure server off-site or in the cloud environment. Some solutions use advanced compression and / or mirroring to reduce the required disk space on the file.

·       Restoration: Depending on the backup solutions you have, archiving email can speed up the process every time you need to restore data. In addition, it speeds up and facilitates the restoration of non-archived emails since the data load on the server is reduced.

·       Security: Just because your old emails are "out of sight" and stored elsewhere doesn't mean they don't have the same protection as emails in your dynamic inbox environment. If you have the right email archiving solution, your data remains immutable and protected with constant data backups and excellent disaster recovery capabilities.

·       Productivity: When your servers are saturated with tons of email data, searching for a specific email or subject can be slow and difficult. Plus, by getting rid of email box limits and automatically configuring email archiving, employees no longer have to spend their precious time deleting emails or moving them to PST files like before. It becomes easy for employees to access the files and not wait for someone else’s help.

·       Compliance: Most industries require organizations to keep business records, and since emails often contain such records, deleting them is not an option. Some industries, such as healthcare, financial services, the pharmaceutical industry, and the energy industry have even stricter regulations about what business records must be kept.

·       Backup and disaster recovery: If you don't have (or don't trust) an email administrator who regularly backs up your email server, then copies your email (yes, you don't need to MOVE mail to .PST files, you can copy it too) to file. Local PST is a quick and easy method to ensure your email is recoverable in a server DR scenario.

·       Portability: PST files make email portable. For example, let's say you want to move email from one mailbox to another. For example, maybe you change jobs and want to bring some old email. Or maybe you are changing host provider. Or, you may want to copy your personal and work email to a .PST file, save it to a small USB drive, and carry it with you at all times.

Converting .OST Files to .PST Files

So, now we all the importance of .PST file in MS Outlook. Yes, .OST Files are important too in MS Outlook but as we have seen that .PST Files are more secure, portable and have more storage for storing the mails.

So now the question is, how to do convert these files?

Yes, there are many ways to do so, but using the third party software for converting file is more effective. One such software is Unistal Quick Data Recovery Software which helps you in Email Conversion Software which converts MS Outlook .OST Files in .PST Files easily. It coverts them when your server is down and it also helps in emails, contacts, notes, etc.

So as Outlook is really important these days for all the businesses, so Email Conversion Software is the best tool for your business which keep your emails, contacts, notes, etc. save and keep them away from getting corrupted.  

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